How Brytend Software Enabled Scalable Inventory and Quality Control for a Global Gas Detection Leader
In the safety-critical world of gas detection, precision, traceability, and compliance are essential. A globally recognized gas detection company, headquartered in the Netherlands with subsidiaries around the world, sought a robust and scalable solution to manage their growing inventory and quality control needs. Brytend Software delivered a comprehensive platform that not only met but exceeded expectations.
To enhance operational excellence, the company prioritized effective Quality Control measures alongside inventory management.
A Proactive Approach to Global Inventory Management & Quality Control
This proactive inventory management strategy is crucial for maintaining robust Quality Control across all operations. With Brytend Software, Quality Control can be effectively monitored and managed.
Rather than waiting for operational issues to arise, the company proactively sought a solution that could handle the complexity of managing serialized gas detection devices across four major warehouses. Each device required detailed tracking, including condition upon arrival, damage assessment, and batch assignment.
Brytend Software provided a centralized inventory management system with serial-level precision. Each product was assigned a flexible warehouse location and a unique batch number based on sealed units. This ensured full traceability and dynamic storage capabilities.
We also offered a very simple way to (bulk) create certificates and allow registration of alarm settings and all required information—essential in this highly specialized market with strict standards and no room for error.
The integration with Power BI enhances data visibility for Quality Control purposes.
Built-In Quality Assurance Workflows
This process reinforces Quality Control measures during order picking. Working closely with the company’s Quality Manager, Brytend implemented intuitive quality control steps directly into the software workflow. These steps ensured that every product passed a standardized inspection before being released for distribution, reducing training time and improving consistency.
Each fulfillment provider is evaluated for its contribution to Quality Control standards.
Real-Time Insights with Power BI Integration
This holistic approach enhances the Quality Control of both sales and service channels.
To support data-driven decision-making across all departments, Brytend Software was seamlessly integrated with the company’s existing Power BI dashboards. This integration provided real-time visibility into critical operational metrics such as inventory levels, serial number tracking, quality control performance, and fulfillment efficiency.
By centralizing and visualizing this data, teams were empowered to make faster, more informed decisions based on live operational insights. Managers could quickly identify trends, spot anomalies, and take proactive steps to optimize workflows. Whether it was monitoring stock levels, tracking the performance of quality checks, or evaluating distributor fulfillment rates, the Power BI integration turned raw data into actionable intelligence—helping the company maintain its high standards and continuously improve.
Smarter Order Picking with FIFO and Expiry Awareness
Order picking in the gas detection industry is a mission-critical task where both accuracy and safety are paramount. A single mistake—such as shipping an expired or incorrect device—can have serious consequences for end users operating in hazardous environments. Recognizing this, Brytend Software incorporates intelligent logic to ensure that every order is fulfilled with precision. The system enforces FIFO (First In, First Out) principles, automatically prioritizing older inventory to minimize waste and ensure product freshness. It also rigorously monitors expiration dates, preventing the accidental dispatch of outdated or non-compliant equipment.
Each item picked is linked to a unique serial number, which is automatically associated with the corresponding order. This not only simplifies the preparation of customs documentation but also ensures full traceability throughout the supply chain. Whether fulfilling domestic shipments or navigating complex international logistics, Brytend’s order picking system guarantees that every product shipped is safe, compliant, and fully documented—giving both the company and its customers peace of mind.
Seamless Fulfillment with 100+ Integrations
Brytend Software connects with over 100 fulfillment providers, automating label printing, track & trace updates, and end-user notifications. From the central hub to global distributors, the entire fulfillment process is streamlined and synchronized. These integrations eliminate the need for manual data entry, reducing the risk of human error and ensuring that shipments are processed accurately and on time. Real-time tracking information is automatically shared with customers, enhancing transparency and improving the overall customer experience. Whether fulfilling a single order or managing high-volume international logistics, Brytend’s integration capabilities ensure that every step of the fulfillment journey is efficient, reliable, and fully traceable.
In addition to these capabilities, Brytend also provides an Excel file containing all serial numbers associated with each shipment, which can be sent digitally to the buyer for their records. Customers are kept informed throughout the delivery process with real-time status updates and track & trace notifications. Furthermore, Brytend supports integration with third-party fulfillment plugins or can operate seamlessly with standalone logistics providers such as GLS, UPS, or DHL, ensuring flexibility and reliability in global shipping operations
Supporting Sales and Service Distributors
The company works with a diverse network of distributors, including both sales-only partners and those offering full service capabilities. Brytend Software is designed to support both models through a flexible, daisy-chained network architecture. This allows distributors to import or sync customer device data via API, ensuring that all records are accurate and up to date.
Distributors can easily register devices, access custom service portals tailored to their operations, and generate branded certificates that reinforce their professional image. This streamlined approach reduces administrative overhead and improves service delivery. Whether a distributor is focused solely on sales or also provides maintenance and support, Brytend ensures they have the tools needed to operate efficiently, maintain compliance, and deliver exceptional customer experiences.
Proactive Service Management
Maintaining the operational readiness of gas detection devices is critical for safety and compliance. Brytend Software empowers organizations to stay ahead of potential issues by enabling proactive service management. The platform supports automated service recalls, scheduled maintenance reminders, and task planning for end users. These features ensure that no device is overlooked and that all equipment remains in optimal working condition.
By automating these service workflows, Brytend reduces the administrative burden on service teams and minimizes the risk of downtime. End users receive timely notifications, allowing them to plan maintenance without disrupting operations. This proactive approach not only extends the lifespan of devices but also enhances customer satisfaction by ensuring reliability and regulatory compliance at all times
Calibration and Compliance Logging
For companies using docking stations to perform calibration and bump testing, maintaining a reliable and verifiable record of each event is essential for safety and regulatory compliance. Brytend Software automatically collects and logs all relevant calibration data, including timestamps, test results, and device identifiers. This information is stored in a secure, centralized system that provides a complete audit trail for every device in the fleet.
This level of traceability ensures that no calibration event goes undocumented and that every device remains within operational and legal standards. Whether for internal audits, customer assurance, or regulatory inspections, Brytend makes it easy to retrieve and present compliance records. By automating this process, companies can reduce manual errors, save time, and maintain a higher standard of operational integrity.
Empowering End Users Across Industries
From large-scale petrochemical plants to local breweries, Brytend Software empowers end users to manage their gas detection devices with confidence and ease. Our platform provides intuitive tools for tracking owned devices, monitoring their condition, and registering service events. Users are automatically notified when maintenance is due, ensuring compliance and operational safety.
In addition, Brytend offers a powerful rental and loan-out module that allows organizations to record and manage temporary device assignments. Whether equipment is being loaned internally or rented externally, every transaction is logged and traceable. This helps companies maintain full visibility over their assets, reduce losses, and ensure that every device is accounted for throughout its lifecycle.
Internal Communication with a Built-In Intranet
Effective communication is essential for aligning teams, especially in organizations with global operations and distributed partners. Brytend Software includes a robust internal intranet system designed to keep everyone informed and connected. The platform features both public and private feeds, allowing for targeted communication across departments and roles. Service bulletins, product updates, and internal documentation can be shared instantly, ensuring that critical information reaches the right people at the right time.
This centralized communication hub reduces reliance on scattered emails or external tools, streamlining how updates are delivered and consumed. Whether it’s notifying service teams about a new calibration protocol or sharing a product release note with distributors, Brytend’s intranet ensures that all stakeholders remain aligned, responsive, and well-informed—ultimately contributing to smoother operations and stronger collaboration.
About Brytend Software
Brytend Software is a Dutch software design company with over 10 years of experience. Specializing in custom software for small to midsized businesses, Brytend offers scalable, user-friendly, and cost-effective solutions tailored to each client’s needs.
Their expertise spans web development, mobile apps, cloud computing, e-commerce, education, healthcare, and finance. Brytend also offers pre-built SaaS modules for CRM, service registration, rental tracking, intranet tools, and more.
Problems Solved by Brytend Software
- Scalable Inventory and Quality Control
The company needed a robust system to manage growing inventory and ensure quality across global operations. - Complex Serialized Inventory Management
Managing serialized gas detection devices across multiple warehouses required detailed tracking and batch assignment. - Certificate and Alarm Registration
The market demanded bulk certificate creation and precise alarm setting registration to meet strict compliance standards. - Standardized Quality Assurance
Ensuring every product passed inspection before distribution helped reduce training time and improve consistency. - Real-Time Operational Visibility
Lack of insight into inventory, quality, and fulfillment was solved through Power BI integration. - Accurate and Safe Order Picking
FIFO logic and expiry tracking ensured safe and compliant order fulfillment. - Proactive Service Management
Service recalls, maintenance reminders, and task scheduling reduced downtime and improved reliability. - Calibration and Compliance Logging
Full audit trails for calibration and bump testing ensured regulatory compliance. - End-User Device Management
Tools for tracking owned devices and scheduling service helped petrochemical plants and breweries maintain safety. - Rental and Loan-Out Tracking
Temporary device assignments were logged and traceable, reducing asset loss and improving accountability. - Internal Communication
A built-in intranet kept stakeholders informed with service bulletins and product updates. - Custom SaaS Modules
Pre-built tools for CRM, service registration, and rental tracking supported broader operational needs. - Warranty Request Handling
A powerful form builder enabled efficient warranty request management. - Distributor Support and FAQs
Online FAQ tools improved distributor support and reduced repetitive inquiries. - Customer Satisfaction Surveys
Feedback collection tools helped improve service quality and customer experience.
Conclusion
Brytend Software delivered a complete operational backbone for this global gas detection company. From serial-level tracking to global fulfillment and compliance, Brytend empowered the organization to work smarter, faster, and safer—setting a new standard for operational excellence in the industry.
One of the standout features for us is the flexibility of the data. Brytend provides custom, structured data sources that integrate seamlessly with our Power BI dashboards, giving us real-time insights into quality metrics and operational performance.
The support from the Brytend team has also been exceptional—responsive, knowledgeable, and always willing to help. And because the entire solution is cloud-based, we’ve eliminated the need for complex IT infrastructure. Aside from a local label printer, there’s no additional hardware or maintenance required. It’s efficient, scalable, and exactly what we needed.”